1. Introduction

Wednesday Golf Limited, operating the Wednesday Afternoon Golf Society ("WAGS", "we", "our" or "us"), is committed to protecting the privacy, confidentiality and security of personal data entrusted to us. This Privacy Policy Statement explains how we collect, use, process, retain, disclose and protect personal data in accordance with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong ("PDPO"). By providing personal data to WAGS, attending our events, registering for membership, participating in competitions, making donations, subscribing to communications or otherwise interacting with us, you acknowledge and agree to the practices described in this Privacy Policy Statement.
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2. Types of Personal Data We Collect

Depending on the nature of your interaction with WAGS, we may collect:

Identity Information
•    Name
•    Title
•    Gender (where relevant)
•    Date of birth (where required)

Contact Information
•    Email address
•    Telephone number
•    Postal address (where relevant)

Membership and Event Information
•    Membership status
•    Club affiliation
•    Golf handicap information
•    Event registrations
•    Attendance records
•    Competition results
•    Prize eligibility information

Payment Information
•    Payment records
•    Sponsorship information
•    Donation records
•    Billing information

Marketing Preferences
•    Communication preferences
•    Event interests
•    Subscription selections

Technical Information
•    IP address
•    Device information
•    Browser type
•    Website usage data
•    Cookies and analytics information

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3. Purpose of Collection

We may collect and use personal data for one or more of the following purposes:

•    Managing memberships and member services
•    Organising golf events, tournaments and charitable activities
•    Processing registrations and attendance
•    Arranging sponsorship benefits and event participation
•    Communicating event information and updates
•    Managing volunteer activities
•    Processing payments, donations and sponsorships
•    Issuing receipts and financial records
•    Conducting statistical and administrative analysis
•    Handling enquiries, complaints and feedback
•    Complying with legal, regulatory and insurance requirements
•    Protecting the safety and security of participants
•    Maintaining event records and historical archives
•    Any purpose directly related to the above

We will only collect personal data that is necessary and not excessive for the relevant purpose.

4. Direct Marketing

WAGS may use your name, contact details and participation preferences to provide information about:

•    Upcoming golf events
•    Charity fundraising activities
•    Membership programmes
•    Promotions and offers from WAGS
•    Sponsor-supported activities and benefits

We will only use your personal data for direct marketing where permitted under the PDPO.
You may opt out of receiving marketing communications at any time by:

•    Clicking the unsubscribe link in email communications; or
•    Contacting us using the details provided in Section 12.

There is no charge for opting out.

5. Disclosure and Transfer of Personal Data

We do not sell personal data.
We may disclose personal data to:

•    The General Committee members and authorized representatives
•    Event venues and golf clubs
•    Professional advisers, auditors and insurers
•    Payment service providers
•    Technology and cloud-service providers
•    Event management contractors
•    Government authorities, regulators or law enforcement agencies where required by law

We will only disclose personal data where necessary for the purposes for which it was collected or as otherwise permitted or required by law.

Where personal data is provided to third-party service providers, we require them to maintain appropriate confidentiality and security measures.

6. Overseas Transfers

Personal data may be stored, processed or backed up using systems located outside Hong Kong. Where personal data is transferred outside Hong Kong, WAGS will take reasonable steps to ensure that an equivalent level of protection is maintained and that the transfer complies with applicable legal requirements.

7. Security of Personal Data

We take reasonable technical and organisational measures to safeguard personal data against:

•    Unauthorised access
•    Accidental loss
•    Unauthorised disclosure
•    Alteration
•    Destruction
•    Misuse

These measures may include:

•    Access controls
•    Password protection
•    Secure cloud storage
•    Antivirus and cybersecurity protections
•    Training and awareness programs
•    Confidentiality obligations for personnel and service providers

Despite these safeguards, no method of electronic transmission or storage can be guaranteed to be completely secure.

8. Retention of Personal Data

WAGS will retain personal data only for as long as necessary to fulfil the purpose for which it was collected, or as required by law, accounting standards, insurance requirements or legitimate business needs. Personal data that is no longer required will be securely deleted, anonymised or destroyed.

9. Photographs, Videos and Event Media

WAGS events may be photographed or recorded for:

•    Event publicity
•    Social media content
•    Website publication
•    Historical records
•    Sponsor acknowledgements

By attending WAGS events, participants acknowledge that photographs and recordings may be taken.

10. Cookies and Website Technologies

Our websites may use cookies and similar technologies to:

•    Improve website functionality
•    Remember user preferences
•    Analyse website traffic
•    Enhance user experience

Users may adjust browser settings to disable cookies, although certain website functions may not operate properly as a result.

11. Access and Correction Rights

Under the PDPO, individuals have the right to:

•    Request access to their personal data held by WAGS;
•    Request correction of inaccurate personal data; and
•    Enquire about our policies and practices relating to personal data.

Requests should be made in writing using the contact details below. WAGS may charge a reasonable administrative fee permitted by the PDPO for processing data access requests.

12. Contact Us

If you have any questions regarding this Privacy Policy Statement or wish to exercise your data access or correction rights, please contact:
Membership Secretary (DPO)
Wednesday Golf Limited (WAGS)
Address: Rm 927b, Star House, 3 Salisbury Rd, Tsim Sha Tsui, Kowloon.

13. Changes to this Privacy Policy
 

WAGS reserves the right to amend this Privacy Policy Statement from time to time.

The latest version will be published on our website and will become effective upon publication.

 

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